As we prepare for our third consecutive appearance at the National Postal Forum (NPF) 2025, we’re excited to announce a significant enhancement to Easy Send Digital. Our latest update introduces Mail.dat generation capability, a feature designed specifically to streamline workflows for mail service providers and further cement Easy Send’s position as the premier electronic Certified Mail solution in the market.
Mail.dat integration: Revolutionizing electronic submission
Mail service providers trust Easy Send for its flexible integrations, unique web-app for advanced customer tracking, and profitable pricing model. Now, with the addition of Mail.dat generation, we’re taking workflow efficiency to new heights by enabling electronic submission directly to the USPS PostalOne! System. We’re calling this, Easy.dat.
For those unfamiliar, Mail.dat is the industry-standard file format developed by the USPS and IDEAlliance for exchanging detailed mailing information. This set of files captures essential data about mail jobs, including piece counts, weights, destinations, and postage rates—creating a comprehensive digital record of each mailing.
Key benefits for mail service providers
Digital proof of mailing
Say goodbye to physical round-stamping. With Easy.dat, the USPS clerk verifies your mailing using a unique code generated by the USPS within the PostalOne system. The result? A digital copy with round stamps on each page is delivered to you within an hour after acceptance, providing a complete audit trail that serves as proof of mailing.
Enhanced efficiency throughout the mailing process
The Easy.dat integration delivers multiple efficiency improvements:
- Automated postage statements: Easy Send automatically completes the USPS 3600-FCM postage statement, eliminating manual form completion
- PostalWizard Elimination: No more manually entering required mailing data for each job
- Reduced labor at USPS presentation: No waiting for physical round stamps or returning to customers during next-day routes
- Error reduction: Eliminate errors from scanning and uploading post-USPS physical round-stamps
- Seamless implementation: Integrates into your existing USPS Seamless Acceptance process with minimal disruption
Cost savings at multiple touchpoints
Easy.dat delivers measurable savings:
- Permit-based postage payment: Eliminate expensive postage meters and PC postage systems
- Reduced administrative costs: No meter to fund, simpler reprints, and fewer refunds to process
- Postage savings: Potential postage reductions for volumes larger than 500 pieces per run
- Compatible with existing tools: Works with your current USPS Address Software such as BCC for presorting
Seamless integration into existing workflows
We understand that mail service providers have established mailing processes, so we’ve designed Easy.dat to work within your existing workflows. The system minimizes disruption while maximizing the benefits of electronic submission, allowing you to enhance your operations without rebuilding your processes from the ground up.
See it in action at NPF 2025
Visit us at booth #522 at NPF for a live demonstration of Easy.dat. Our team will showcase how Easy Send can transform your Electronic Certified Mail, Return Receipt, Certificate of Mailing, and Priority Mail processes with this powerful new capability.
Find more event details including a link to the NPF site with a full agenda here.
While our Mail.dat integration offers tremendous benefits, we recognize the unique challenges for commingled mail operations. These operations would need to present mail for proof of mailing before presorting to commingle. Our team will be available at NPF to discuss specific solutions for commingled mail workflows.
Ready to enhance your mailing operations?
The addition of Mail.dat integration to Easy Send represents our commitment to continuously improving our solutions based on the real-world needs of mail service providers. If you’re looking to reduce costs, improve efficiency, and enhance your electronic Certified Mail operations, we invite you to learn more about this exciting new functionality.
Contact us today to schedule a personalized demonstration, or visit our booth at NPF to see how Easy Send with Mail.dat integration can transform your mail operations.
